Administration
行政管理
· Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
为部门负责人提供行政支持,确保酒店应用于行政职能的政策、标准及流程的实施。
· Locates and attaches appropriate file correspondence to be answered by Division Head.
为需要分部负责人回复的信件找到并附上有关档案。
· Types, files, and upkeeps of all private and confidential matters related to the department.
打印、存档并更新与部门相关的所有个人及机密文件。
· Sets up a systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval.
建立系统及高效的电子档案和文字档案系统,以利快速查找。
· Ensures all files are kept up to date at all times.
确保随时更新所有档案。
· Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
为分部负责人参加的所有会议准备相关材料:每日运营会议、行政委员会议、部门会议及临时召开的会议。
· Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
应答电话或将电话转给适当的人,拨打外线电话。
· Greets visitors, ascertains nature of business, and conducts visitors to appropriate employee.
欢迎来访者,确定业务性质并将来访者引荐给适当的同事。
· Makes copies of correspondence or other printed matter.
复印信件或其他打印文件。
· Prepares outgoing mail.
准备发出的信件。
· Types, takes dictation and minutes, drafts letters, files and traces, composes correspondences.
打字、记录口述及会议纪录,草拟信件、存档及追踪,撰写回函。
· Monitors and maintains the proper appearance of the Division’s office area.
监控并保持分部办公区域的美观。
· Reads and routes incoming mail and outgoing correspondences.
阅读并分拣往来信件。
· Handles outgoing mails by courier.
寄送快递。
· Ensures travel authorisation form are fully completed and signed by the respective executive before handed to the Director of Finance for signature.
在将出差申请表送交财务总监签字前,确认其填写完整并由相关负责人签字完毕。
解放碑 (重庆渝中区邹容路68号解放碑凯悦酒店) 查看地图
重庆东广大都会酒店有限公司大都会凯悦酒店